Initial Setup

We install a sample chart of accounts when your hosting is created. Following steps will ensure smooth sailing with your hosted sql-ledger.

#	Initial step	Menu Option
1	Change your initial password.	Preferences
2	Review the install chart of accounts. Modify if required.	System__Chart_of_Accounts
3	Review tax definitions. Modify if required	System–Taxes
4	Specify your company name and address which will be printed on forms.	System–Defaults
5	Review document numbering defaults. Modify if required.	System–Defaults
6	Upload your logo in PNS and EPS format. Logo is printed on invoices/orders/quotations forms and displayed on login screen and dashboard.	System–Upload Logo
7	Create one or more customers.	Customers–Add Customer
8	Create one or more vendors.	Vendors–Add Vendor
9	Create groups, parts and services.	Goods & Services
10	Enter beginning balances	see below
11	Add one or more users who can login and work on your hosted sql-ledger.	System–Users (optional)
12	Create warehouses if you maintain inventory at multiple warehouses.	System–Warehouses
13	Create departments if you track income/expenses by departments.	System–Departments

Once you have defined the above things you are ready for your day to day usage.

Beginning balances

To enter beginning balances for different accounting entities follow these steps:

Entity	Transaction to establish beginning balance
Customers	AR–Add Transaction
Vendors	AP–Add Transaction
Chart of accounts	General Ledger–Add Transaction
Parts	AP–Vendor Invoice

Notes:

For parts beginning balances, you can add a new vendor named 'Beginning Balance' and add an invoice for this vendor with quantity and cost of parts in the price column.